Identity verification for foreginer

Confirmation of identity in Poland not only by Notary (s24).

An alternative to Notarial identity confirmation is the Trust Service involving the issuance of a Qualified Electronic Signature, which will work in the S24 portal, KSEF, ZUS, JEDZ, JPK.


Navigating bureaucratic procedures can be daunting, especially for non-EU foreigners residing in Poland. Identity verification, a crucial step in various legal and administrative tasks, often involves time-consuming visits to notaries. However, there’s a faster and more accessible alternative: leveraging qualified electronic signatures. Let’s explore how this innovative solution can streamline identity verification processes for non-EU foreigners, eliminating the need for notary services.

  1. Understanding the Challenge: For non-EU foreigners in Poland, verifying their identity through traditional means can pose significant challenges. Notaries, while reliable, may not always be readily available, leading to delays in important transactions and paperwork. Moreover, the process can be complex and costly, requiring multiple visits and documentation.

  2. The Power of Electronic Signatures: Qualified electronic signatures offer a modern and efficient way to confirm identities without the need for notary services. By obtaining a qualified electronic signature, non-EU foreigners can authenticate their identity securely and legally. This eliminates the hassle of scheduling notary appointments and speeds up the verification process.

  3. Obtaining a Qualified Electronic Signature: Acquiring a qualified electronic signature involves obtaining a certificate from a trusted certification authority. Non-EU foreigners can apply for electronic signatures through certified service providers, who guide them through the process and issue the necessary documentation. This certificate serves as proof of the signature’s authenticity and compliance with legal requirements.

  4. Applications in Various Contexts: Qualified electronic signatures can be utilized in a wide range of legal and administrative contexts in Poland. For non-EU foreigners, this means they can use electronic signatures to fulfill identity verification requirements in processes such as S24, JPK (tax reporting), KRS, ZUS (Social Security Institution), JEDZ, and KRK. By embracing electronic signatures, non-EU foreigners can expedite these processes and avoid the complexities associated with notary services.

  5. Legal Recognition and Compliance: It’s important to note that electronic signatures enjoy legal recognition and compliance in Poland. The Electronic Signature Act, along with EU regulations such as the eIDAS Regulation, establish the legal framework for electronic signatures, ensuring their validity in court and administrative proceedings. Non-EU foreigners can rest assured that their electronically signed documents hold the same legal weight as those verified through traditional means.

  6. Embracing Efficiency and Convenience: By embracing electronic signatures, non-EU foreigners in Poland can embrace efficiency and convenience in their everyday tasks. Whether submitting tax returns, registering a business, or legalizing their residence, electronic signatures offer a seamless and expedited alternative to notary services. This not only saves time and resources but also reflects Poland’s commitment to digitalization and innovation.

In conclusion, electronic signatures present a game-changing solution for non-EU foreigners navigating identity verification processes in Poland. By leveraging this technology, individuals can bypass the complexities of notary services and expedite crucial administrative tasks. As digitalization continues to reshape the landscape of bureaucracy, embracing electronic signatures is not just a convenience – it’s a necessity for a more agile and inclusive society.

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